Study room of the zoologist Ernst Haeckel

FAQ - Frequently Asked Questions

Study room of the zoologist Ernst Haeckel

Hint

On these FAQ pages you can find the answers to questions that are frequently asked to the Study and Examination Office. Please note that the legally binding documents are the study and examination regulations as well as the module catalogue of your degree programme. If your question is not considered here please get in contact with us.

FAQ: ​Work on and forms of applications

Work on applications (general information) Show content

What has to be considered?

  • Only original and signed applications are accepted. Documents as an e-mail attachment cannot not be accepted.
  • We recommend to keep a copy of the filled application form for yourself and your documents.
  • Please drop your documents in the white post box in the floor of the Study and Examination Office if you come over outside office hours.

When will my application form be processed?

  • Your application form will usually be processed within 14 days. During this time, we kindly ask you to refrain from enquiries regarding the processing status.
  • Please consider that an application may need additional time for investigations, queries (possibly also to other sections of the university) or decisions by the responsible exam committee.
  • Please take advantage of the possibility to check the processing status directly in Friedolin.

Do I get a confirmation?

  • You will only get a feedback in case of special hints like further questions, deadlines or if your request is not permitted.
  • If you state that there's no solution for you concern after a certain time, you're welcome to ask for the current processing status.
Form sheets Show content

Where do I find form sheets?

  • You can download application forms on this page (--> Information of the Study and Examination Office).

I cannot find a form sheet for my request. What do I have to do?

  • Please write an informal application (see down below "Informal application")
Informal application Show content

What should be taken into account when creating it?

  • Form:
    • written as letter
    • written electronically (readability / clearness)

  • Personal information needed:
    • full name
    • matriculation number (six digits)
    • study programme
    • contact data: e-mail-address, postal address and telephone number

  • Exam information needed:
    • module name
    • examination number (usually six digits)
    • examination date, examination attempt (1., 2., 3. attempt of the examination)
    • name of the examiner

  • Formal requirements:
    • Explain the reasons for your application, so that the exam office / the dean of student affairs / the examination committee will be able to understand what happend.
    • Add an accurate information about what you intend to achieve with your application.  
    • Enclose adequate proofs.
    • The application is only valid with your handwritten signature!
    • The original application has to be handed in. Digital copies and documents as e-mail attachment are not accepted.

FAQ: ​All about examinations

Examinations - a short overview Show content

Where can I find important information about examination regulations?

Information on examinations and examination regulations are available in several places. These are:

  • Examination regulations (stick on the correct PO-Version! Examination regulations)
  • Study regulations (general information about the programme as well as important precondidations)
  • Module catalogue as well as module descriptions (most recent version: see online module catalogue in Friedolin; Information to preconditions for participation, dependencies, forms and numbers of exams per modules)

Published statutes can also be found in the university's announcements and, depending on the PO version, on the homepage of the Office of Studies and Examinations. You will find further links here: Link to the website of the study and examination office.

What applies in general to exam registration?

  • Examination registration takes place electronically after logging into Friedolin under "Register/Deregister Examinations" or via a paper registration (e.g. specialisation modules, additional module, thesis).
  • Registration begins each semester with the 1st day of lectures and ends after 6 weeks.
  • The initial registration is non-binding until the expiry of the 6-week registration/deregistration period. As soon as the registration/deregistration period has expired, the registration is binding.
  • You must always have registered before taking the examination in question. Therefore, always check carefully whether you are really registered for all the exams you want to take (see Friedolin / "My exams").

How many examination attempts are there per semester?

Two examination attempts can be taken each semester. For internships and excursions, in deviation from this, only one attempt per semester may be offered. Term 01 usually takes place at the end or shortly after the end of the lecture period; the examinations of Term 02 usually take place at the end of the lecture-free period or at the beginning of the following semester. The examinations of term 02 should be completed by the second week of the lecture period of the following semester.

What generally applies to a resignation?

  • Deregistration from an examination that has been registered for the first time is possible without obligation (=without giving reasons / without permanent obligations) until the end of the 6-week withdrawal period - provided that no partial examinations have yet been taken (applies above all to internships that run parallel to the semester!).
  • Withdrawal after the 6-week deregistration period is only possible for valid reasons (e.g. with a medical certificate, upon informal request with supporting documents).
  • Withdrawal must always be requested in good time before the examination.

What is the general rule for re-eximations?

  • Each examination (except for the thesis) may be repeated twice (=a total of 3 examination attempts per examination).
  • Registration for the re-sit examination is usually automatic.
  • Withdrawal is only possible with a valid reason.

What do I have to bear in mind if I take an exam?

If you take an examination, you automatically declare yourself fit to take the examination. If you feel ill or if there are atypical circumstances that reduce your performance, you must report this immediately. If necessary, contact the examiners directly and get in touch with the study and examination office. If you don't: The examination result of an examination taken is always valid.

When and how do I apply for a hardship case?

An application for recognition of a hardship case can be submitted if you are confronted with a hardship situation. The most important characteristic of a hardship situation is the existence of an atypical performance-reducing circumstance in which you have fallen through no fault of your own. The following applies:

  • The application must be submitted informally in writing as soon as possible.
  • The reasons asserted must be made credible with appropriate evidence.
Form of examination Show content

In which form do I have to take the examinations?

The form of the module examination or its combination can be found in the module descriptions. The form of the repeat examination can deviate from the form specified in the module catalogue. The decision on this is made by the person responsible for the module.

Can I change the form of an examination?

A change of the examination form is possible in special exceptional cases in the third attempt only - and can be applied for at the study and examination office. The following requirements must be met:

  • an informal written application must be submitted
  • a reason must be given which makes it credible that the change of the form of the examination is necessary
  • The change of the examination form must be agreed with the examiner in charge. The examiner confirms his/her agreement by stamping and signing the informal written application.
  • The agreed examination date must be announced with the application.
  • The application must be submitted to the study and examination office at least 14 days before the regular or agreed examination date.
Examination registration Show content

How do I register for an examination? What deadlines must be observed?

Registration and deadlines:

  • Instructions on how to register/deregister for exams can be downloaded here.
  • Both the electronic examination registration and the analogue examination registration of special modules (see below) must take place within six weeks after the start of lectures, but in any case before the first partial examination in a module (if this takes place before the end of the 6-week period); up to this point, independent deregistration is possible directly via Friedolin without giving any reasons. After expiry of this deadline, the registration is considered binding.
  • Exceptions to registration deadlines can be found directly at the examination under "Registration/deregistration examinations" in Friedolin.
  • The registration of project and specialisation modules as well as the final thesis can take place at any time - and thus independently of the 6-week registration period.

Supplementary note:

Students are obliged to check their exam registrations and deregistrations themselves. The menu item "My exams" in Friedolin can be used for this purpose.

How do I register for a re-examination?

As a rule, students are automatically registered for re- examinations. Please note that the examination must be taken at the next possible date in each case.

How can I check if my exam registration worked?

You can recognise that the electronic exam registration has worked by two features:

  1. You have received an automatic e-mail with a registration confirmation for each successfully registered examination number to your FSU-webmail account. Please always check carefully that you have received this e-mail. If the e-mail is missing, the registration did not work. It is best to keep all registration confirmations for verification purposes at least until you have passed the exam in question.

  2. The yellow-red icon "target exam" at the exam number in the area "Register/deregister exams" has changed. When you log in to Friedolin and open the "Register/Unregister Exams" area, and click through until the exam numbers are displayed, you will recognise exams that have never been registered by a yellow-red "talking" icon that is located directly in front of the exam number. Simply test this once with examinations you have not (yet) taken. These icons are variable and "speaking" - and change depending on the status of your exam: While the yellow-red medal icon stands for exams that you never registered for (= target exam), the light blue icon with arrow pointing to the right, for example, stands for registered exams, or the light green icon with check mark stands for passed exams.

I have problems with the online registration for an examination. Who can help me?

Please contact either the responsible administrator in the study and examination office (last name A-K: fbw-studium-ak@uni-jena.de / last name L-Z: fbw-studium-lz@uni-jena.de) or, in case of technical difficulties, the Friedolin team at https://servicedesk.uni-jena.de.

Examination registration for elective modules, special modules, project modules, specialisation modules and final thesis: What should I bear in mind?

How do I go about registering for examinations for the elective modules? 

Examination registration is usually done electronically via Friedolin.

How do I register special modules (Additional Module, Interdisciplinary Module, Wildcar Module) for the examination?

As students cannot normally register for these examinations on their own, registration for the respective examinations is usually done analogously via the corresponding form sheet (--> Information of the study and examination office). This is therefore done directly by the study and examination office after approval of the application. In contrast to this, students can register for respective classes directly via the schedule of classes in Friedolin.

How do I register a specialisation module / project module / the final thesis for the examination?

As a rule, examination registration is carried out analogously via the corresponding form sheet (--> Information of the study and examination office). It is not possible to register for these examinations electronically via Friedolin. That's why registration is always associated with the verification of various prerequisites that cannot be completely checked technically. This is carried out by the responsible staff when the application is received by the study and examination office. Examination registration for these modules is possible at any time (=independent of the 6-week registration period).

I missed the registration deadline. Can I subsequently register for an exam?

There is no entitlement to a retrospective examination registration. An informal written application for a subsequent examination registration will only be granted in special exceptional cases - and then only if the examination in question has not yet taken place. These exceptions are:

  • First time to miss the registration deadline
  • Technical errors (evidence necessary - e.g. by screenshots or contact with the study and examination office prior to the end of the deadline)

Applications for subsequent examination registration will be rejected if there has already been a missed deadline or the examination date in question is in the past. Therefore, if you have any difficulties or questions regarding exam registration, please contact the study and examination office as soon as possible.

Can I register retrospectively for an examination I have already taken?

No. An exam taken without a valid exam registration must be considered invalid because there was no valid exam admission. Therefore, please always check carefully whether you have received the automatic registration confirmation for each examination you wish to take.

Resignation from an examination Show content

When and how is it possible to deregister or withdraw from an examination?

  • Deregistration:
    (from non-binding exam registration)
    • Only from examinations registered for the first time, provided that no examination performances / partial examination performances have yet been rendered (e.g. seminar lecture, participation in internship).
    • In principle, only possible until the end of the 6-week registration/deregistration period.
    • Important: in the case of a deregistration, the examination in question can only be taken again in a later semester (usually at least one year later)
    • Form or deregistration:
      • for electronically registered examinations: possible directly via Friedolin,
      • for examinations registered via paper registration: please contact the study and examination office to withdraw the application.

  • Withdrawal:
    (after binding exam registration)
    • Necessary as soon as the registration is binding (from the 1st day after the registration/deregistration deadline).
    • Withdrawal is only possible with good reason and appropriate evidence
    • The application must always be submitted as soon as possible after the reason has occurred
    • if the reasons are recognised, the examination in question must be taken on the next possible date; registration for the repeat date takes place through the study and examination office (compulsory registration).

How can I resign from an examination after this 6-week period?

If students wish to withdraw from a bindingly registered examination, the reasons asserted for the withdrawal must be notified in writing to the examination office without delay, usually no later than 14 days before the examination date, and must be made credible.

Resignation from an examination for health reasons

  • In case of illness on the day of the examination, the certificate must be obtained on the same day. Certificates that are issued retroactively will not be recognised as a rule. Candidates who have fallen ill must immediately (=without culpable hesitation) and clearly declare that they are withdrawing from the examination. The following applies:
  1. The certificate must have been issued on the day of the examination at the latest, as well as
  2. submitted to the Faculty's study and examination office as soon as possible, at the latest three days after the examination date.
  3. It is recommended to inform the examiner in parallel verbally or by e-mail.
  • The student may not take part in an examination if he/she reports sick. If he/she takes part, he/she automatically declares his/her fitness for the examination. A certificate which is submitted after participation in an examination and before the announcement of the examination result can no longer be recognised.
  • Please also see FAQ "Medical certificate".

Resignation from an examination for other valid reasons

If the resignation from an examination is made for other valid and irrefutable reasons, you have to provide evidence for the absence on the day of examination previously. Only if it is provable that it was not possible in another way, it is accepted afterwards. You have to provide evidence not later than three days after the date of examination.

Illness / medical certificate Show content

I am sick and not able to participate in an examination, a seminar or a practical course. What do I have to do?

  • Examinees who are ill must immediately and clearly declare that they are withdrawing from the examination. Notifications of illness as a reason for withdrawal must be submitted to the Faculty's Office of Studies and Examinations immediately, no later than three days after the examination date. A parallel notice of withdrawal (verbally or by e-mail) to the person responsible for the module is recommended.
  • The notification about a medical disease is NOT accepted by e-mail, by fax or by phone.
  • In case of illness on the day of examination, please also see "Resignation from an examination for health reasons ".
  • In case of missing days of practical courses or seminars, a copy of the medical certificate is to be submitted to the docent.

Where do I have to submit my medical certificate? What has to be considered?

  • Sickness certificates must be clearly labelled with the matriculation number, degree programme, examination number, examination designation and examination date using the relevant form.
  • You can drop your labelled medical certificate in the white post box in the floor of the study and examination office or send it by post. We kindly ask you to resist from donating it personally - thank you very much!

I am having a disease that permanently influences my achievement potential. How is it possible to consider this within my studies?

Please submit an informal written application for compensation for disadvantages promptly at the beginning of the semester or course of study, which must be structured as follows:

  • Explain how exactly the symptoms of your illness specifically affect your studies and/or the required examination performances (or formats).
  • Attach a detailed certificate from a specialist doctor that: 
    • confirmes the symptoms you described,
    • makes clear the extent of the impact on the study as well as
    • gives a medical recommendation for appropriate compensatory measures.
  • If necessary, enclose further evidence (e.g. documents from a professional society for recommended compensatory measures; approval notices for previous compensatory measures for disadvantages from other schools or universities).
  • Specifically name the compensatory measures to be granted to you due to the existing disadvantage.
Repetition of examinations Show content

How often am I allowed to repeat a failed exam?

A module examination that has not been passed or is deemed to have been failed can be repeated twice (3 regular examination attempts therefore apply: 1st attempt, 1st repetition, 2nd repetition). The only exception is the final thesis; according to the regulations (usually §13 PO), the final thesis may only be repeated once (2 regular examination attempts). These rules apply to all degree programmes within the area of responsibility of the Study and Examination Office of the Faculty of Biological Sciences.

Do I have to submit an application to be allowed to take the third attempt?

No. The repetition rules for all degree programmes of the Faculty of Biological Sciences regularly allow three examination attempts for normal examinations (applies to B.Sc., M.Sc. and teaching degree programmes).

How do I register for a re-examination?

As a rule, students are automatically registered for repeat examinations. Please note that the examination must be taken at the next possible date in each case.

I am registered for a third attempt (2nd resit examination). What do I have to consider?

The third attempt should not take place in the same semester as the first two examination attempts. Before a third attempt is made, the course should have been repeated at least once in order to increase the chance of passing the examination.

If you have to repeat several exams, you should think carefully about how many exams you take in parallel. If you have fallen behind in your performance to a greater extent, please take advantage of the opportunity to coordinate your further course of study in more detail with the Office of Studies and Examinations.

Can I bring forward a re-examination?

An early re-examination can be applied for in justified exceptional cases with the approval of the responsible examiners (signature) stating the examination date at the Office of Studies and Examinations. If it is the third attempt (2nd repeat examination) after the course has only been taken once, a waiver of the repetition of the course must be included in the application.

Does a hardship application have to be submitted for the repeat examination?

No. You do not need to apply for a hardship case for either the second or third examination attempt, as the examination regulations of the degree programmes of the Faculty of Biological Sciences provide for three regular examination attempts from the outset. See also menu item "Examinations".

Improvement of grades Show content

Do I have the possibility for an improvement of grades?

  • Within the Master degree programmes Biochemistry and Microbiology it is possible to re-take a passed module examination for the purpose of achieving a better grade if this will not lead to an extended duration of study beyond the standard duration of study; the better grade is taking into account.

When can I apply for grade improvement?

  •  It is required that the first trial of the examination was taken at the earliest possible time point during study.
  • Students have to apply for it with the respective form sheet. The form sheet needs to be filed to the Study and Examination Office within one week (7 days) after the announcement of the results of the given examination (link to the form sheets: www.bio.uni-jena.de/en/spa-info).
  • An improvement of grades is not possible for practical courses, specialisation module, project module and the Master thesis as well as for re-examinations.

When does the examination for improvement of grades takes place?

  • To the next regular examination date.
Examination claim / Finally failed Show content

I finally failed in an examination. What happens now?

If an examination has been definitively failed, the examination record of the examination concerned is sent to the Office of Studies and Examinations. By checking the student account as well as the examination file, it is verified whether the loss of examination entitlement is valid. If this is determined, a notice of loss of examination entitlement is issued and sent. After expiry of the objection period, the loss of examination entitlement is considered binding; exmatriculation ex officio is initiated.

Am I allowed to or do I have to participate in examinations of other modules after notification of my status?

  • Students can participate in examinations until the termination of enrollment ("exmatriculation").
  • From the day of exmatriculation, the examination entitlement automatically expires.
  • Registered examinations that the student no longer wishes to take must be deregistered in writing at the Office of Studies and Examinations.

When does exmatriculation take place?

Exmatriculation does not take place automatically immediately. Exmatriculation takes place in case of:

  • application at the Student Service Centre
  • ex officio, as soon as the loss of entitlement to examination has become legally binding
Exmatriculation / de-registration Show content

Can I exmatriculate if I still have a re-exam after the end of the semester?

Re-examinations may only be taken as long as there is an enrolment status. On the day after exmatriculation, there is no longer an obligation to take the examination.

If it is a re-examination that takes place no later than the second week after the start of lectures in the new semester, an informal written application for participation in the re-examination can be submitted despite exmatriculation, if required.

Can I exmatriculate if I am still writing my thesis?

Exmatriculation before submission of the thesis is only possible if the thesis has been applied for and approved and written confirmation is given that the experimental part of the thesis has been completed. The "Confirmation of completion of experimental work" can be downloaded from this page (--> Information of the Study and Examination Office).

We would like to point out that after exmatriculation, there is no longer any insurance cover on the part of the university.

Can I exmatriculate if I have handed in my thesis but have not yet received any evaluations?

Yes, exmatriculation can take place as soon as all achievements on the part of the student have been completed.

Where can I exmatriculate?

The form for de-registration can be obtained at the student service centre (SSC). In addition to the deregistration at the ThULB, the form also requires a deregistration at the Office of Studies and Examinations. The de-registration at the Office of Studies and Examinations can be made in person or the completed form can be sent by post, enclosing a stamped envelope. We will then forward it to the ThULB or the SSC.

Certificate / Transcript of Records Show content

When and how do I get my certificate documents?

Please file the data control sheet [pdf, 229 kb] de together with your final thesis. As soon as your certificate documents are ready to be collected or sent, we get back to you in order to discuss a meeting (for the personal collection of the documents) or confirm the postal address given on the control sheet (if postal transfer has been chosen).

Please also take into account, that 3-4 months may pass between filing your thesis to the Study and Examination Office and the delivery of the certificate documents: besides the time your reviewers need to grade your thesis and write the report, several postal routes, time to process the documents, control steps, signature collections from the dean/head of examination committee, saving steps of the final documents as well as time to clarify remaining questions (if needed) need to be considered as part of the issuing process.

Is it possible to get a compendium of all achievements or a provisional certificate?

A compentium of all achievements can be printed out independently in Friedolin as long as you are registered as a student at the university. Please contact us in case of any difficulties.

If necessary, a provisional certificate can be issued by the responsible staff member of the Study and Examination Office. Precondition is that all grades and both reports for your final thesis are officially announced.

I need an English Transcript of Records / an English certificate. How is it possible to get this?

  • In Bachelor and Diploma programmes English documents can be issued upon request.
  • In Master programmes English documents are generally issued.

FAQ: Corona Framework Statutes​ (CRS)

Overview of contents of the "CRS" Show content

In June 2020, the Corona Framework Statutes (CRS) came into force, which are a supplement to the existing examination regulations and are primarily intended to mitigate disadvantages that have arisen / are arising as a result of the Corona pandemic. The statutes are initially valid for the summer semester 2020 and winter semester 2020/21. Here is an overview of the individual sections of the CRS:

  • §2 Form of examination: allows changes of the form of examination at short notice, provided that these are announced in writing 14 days in advance.
  • §3 Online examinations: allows and regulates online examinations.
  • §4 Module examinations: Deviating deregistration rules for examinations in the 1st examination date as well as Corona additional attempt in SS 2020 (see below)
  • §5 Examination deadlines: Extension of the examination deadlines deposited in the PO (B.Sc./M.sc.: cf. § 13 PO)
  • §6 Extension of processing deadlines: for final thesis, seminar papers and term papers (see below)
  • §7 Module dependencies, registration of thesis and application for Master's degree: Abolition of consecutive courses or lowering of registration/application hurdles, insofar as restrictions arise due to the pandemic.
  • §8 Standard period of study: Granting of special period of study (=not counting the semester as a subject-related semester), if it can be proven that exceeding the standard period of study has disadvantages due to the pandemic (see below).

The main points of the CRS that are relevant for you are listed below.

§4 para 1 CRS: Information on de-registration rules Show content

Which case is governed by the de-registration regulation according to § 4 para. 1 of the CRS?

Normally, the 6-week registration/deregistration period applies to students of the Faculty of Biological Sciences. This means that a de-registration from an examination registered for the first time - without giving reasons - must normally be made by the end of the 6-week registration period at the latest. After this deadline, the registration is binding. This means that an examination withdrawal becomes necessary, which is only possible as follows:

  • with certificate for medical reasons
  • upon informal written request with good cause and supporting documents

In order to be able to react better to disadvantages caused by the pandemic, §4 Para. 1 CRS extends this regulation by extending the binding cancellation deadline individually to 7 days before the first examination date for the respective exam. The de-registration applies to all dates for the same examination in the current semester. This means that the exam can be taken again in the next summer or winter semester, only.

Does the de-registration regulation according to § 4 Para. 1 of the CRS also apply to the second examination date of the semester?

No. De-registration from the second examination date is excluded. For examinations in the second examination date, only a request for withdrawal is possible. Withdrawal in this case is possible with a medical certificate or an informal written request with a valid reason and supporting documents, only.

§4 para 2 CRS: Information on additional corona-trial Show content

The regulations on the pandemic-related additional trial are currently being clarified.

For an application form for the supplementary trial, please refer to the link provided in the "Form sheets" section above. The processing of incoming forms can only be started after a final clarification has been made. We ask for your understanding in this matter.

Last change: 11 Dec 2020

§6 CRS: Information on deadline prolongations Show content

How can an extension of time be requested according to §6 CRS?

For theses that continue to take place under pandemic-related restrictions, a pandemic-related blanket extension of the deadline can be applied for. The Office of Studies and Examinations of the Faculty of Biological Sciences provides an application form for this purpose. The form can be downloaded on this page (--> Information of the Study and Examination Office).

§8 CRS: Information on "particular study time" Show content

What is the regulatory intention of §8 CRS?

The FSU Jena has decided to recognise the summer semester 2020 as a normal semester. The background to this was that the majority of courses and examinations took place - albeit mostly in a modified form. In addition, a number of other compensatory measures were made possible by the CRS, the aim of which was to avoid study delays as far as possible despite the pandemic.

In order that in cases where the pandemic-related restrictions nevertheless lead to disadvantages due to an extension of studies beyond the standard period of study - despite all possible compensatory measures - further remedial action can be taken if necessary, it was regulated in §8 CRS that in special exceptional cases students can apply for recognition of a "particular study time". If the application is approved, the semester in question is not counted as a subject related semester.

What requirements must be met for a "particular study time" to be granted?

  • For pandemic-related reasons, you will be disadvantaged by exceeding the standard period of study.
  • the regulations of the examination regulations cannot compensate for the disadvantages in examination law that have arisen.
  • the regulations according to §4-§7 of the CRS cannot compensate for the disadvantages incurred under audit law.

I would like to avoid disadvantages in the continued payment of "Bafög" or long-term tuition fees. Can a "particular study time" be granted with this justification?

No. Both for the continued payment of Bafög and for the consideration of long-term tuition fees, special procedures are or have been developed to take pandemic-related disadvantages into account. Please contact the Office for Educational Support ("Amt für Ausbildungsförderung") directly for the regulations regarding the continuation of Bafög payments and the FSU Student Service Centre for the regulations regarding long-term tuition fees.

When will I get into trouble if I exceed the standard period of study?

The standard period of study is a theoretical value that is measured in subject related semesters and only indicates the time (=number of semesters) in which a degree programme can be completed in the normal course of study. A subject related semester is defined as every semester that you are enrolled as a normal student (=not on leave of absence) in the relevant degree programme. Just as falling short of the standard period of study does not bring any special bonus, exceeding the standard period of study does not automatically lead to difficulties.

All examination regulations allow an extended duration of study beyond the standard period of study. There are different regulations for this: While in some examination regulations there are no study completion deadlines at all, in other examination regulations there are consequences associated with reaching a certain subject related semester in full-time studies in the case of insufficient study progress.

For example, in the examination regulations of the B.Sc. and M.Sc. degree programmes of our faculty, there is a regulation in §13 that stipulates that the first attempt of the Master's thesis must be registered for examination by the end of the 6th subject related semester. These deadlines are extended by at least one semester by §5 CRS.

Apart from these deadlines, which are extended anyway by §5 CRS, there are only very rarely any real consequences of exceeding a certain number of semesters studied or the standard period of study. An example could be the receipt of scholarships, grants or loans, if these are linked to a degree within the standard period of study. For students who are dependent on Bafög, the Office for Educational Support provides documents for the consideration of pandemic-related study delays.

The question of the consequences of exceeding the standard period of study offers a good opportunity to clear up some misconceptions about this. Two fears are expressed particularly frequently:

Some students are of the opinion that exmatriculation is imminent as soon as the standard period of study is exceeded. This is explicitly not the case. Exmatriculation only takes place if:

  1. you initiate this yourself in the SSC, or
  2. you fail to re-register for the next semester, or
  3. there is a legally binding loss of entitlement to an examination.

In the last two cases mentioned, exmatriculation takes place ex officio (=without your intervention). However, this will either be announced several times or notified by delivery of the relevant notice of loss of entitlement to the examination.

Another myth surrounding the standard period of study is that the length of study and thus, if applicable, the exceeding of the standard period of study is written down in the transcript of records or the certificate. This is not the case either. The date of the last examination is noted on the certificate. However, there is no further information from which a recalculation of the duration of studies or even an assessment of compliance with the standard period of study would be possible. In this respect, the information about how many university or subject-related semesters you needed to complete your studies is a value that is only known to you. This value is not clear from the transcript.

For pandemic-related reasons, I will be at a significant disadvantage by exceeding the standard period of study. How can I apply for a "particular study time"?

The application is made in consultation with the respective responsible study and examination office. For further information, please contact us at fbw-studium@uni-jena.de, stating your degree programme and matriculation number. Your request can be processed more quickly if you describe the significant disadvantage (including evidence, if applicable) that you will suffer as a result of exceeding the standard period of study due to the pandemic when you contact us.

FAQ: ​Special modules

Additional module Show content

What is an additional module?

Voluntarily do more: Additional modules are completed independently of the actual degree programme. Accordingly, neither the grade nor the credit points are relevant for the completion of your B.Sc., M.Sc., diploma or state examination degree. Additional modules are suitable for anyone who would like to acquire more competences than are necessary for completing the degree.

Who can take an additional module?

An additional module can be taken by anyone, provided that the examination regulations of their own degree programme provide for additional modules.

What rules apply to the choice of an additional module?

  • The examination regulations of your degree programme must provide for the choice of additional modules.
  • Additional modules can be modules of one's own degree programme - or of another degree programme. In both cases, it must be announced when registering for the examination that the module is to be taken as an additional module.
  • The participation requirements of the additional module must be fulfilled.
  • The person responsible for the module must agree to your participation; this applies in particular to modules that have limited participant capacities (e.g. modules with exercises, seminars or practicals).
  • Additional modules registered for examination must be completed. However, a failed additional module does not affect your studies or examination entitlement.
  • Additional modules may only be taken if it can be expected that the actual studies will not be impaired by the additional achievements. The following applies to the B.Sc. degree programmes of the Faculty of Biological Sciences: Additional modules may only be taken if at least 70% of the study achievements according to the standard study plan have been completed. Beyond that, there are no restrictions on the number of possible additional modules.
  • The additional module can be shown on the certificate upon application.

How can I take an additional module?

Application forms can be downloaded from this page. The following applies to the application for an additional module:

  • The application for an additional module counts as an examination registration. The same regulations for registration/deregistration and withdrawal apply as for all examinations/modules. Registration in Friedolin is only required for the courses. You can register for courses either via "My classes" (if the additional module belongs to the modules in your own module catalogue) or directly via the schedule of classes. Examination registration is usually handled electronically by the Office of Studies and Examinations.
  • The module description must be printed out from the online module catalogue and attached to the application for an additional module. The application cannot be processed without the module description.
  • Attention registration deadline: Especially if you are taking a module from a neighbouring faculty, it may happen that teachers/examiners inform you about different examination registration deadlines. For students of the Faculty of Biological Sciences, the registration deadline of 6 weeks applies in principle - this also applies, of course, to the examination registration of additional modules.
Interdisciplinary module Show content

What is an interdisciplinary module?

The simple extension: The Interdisciplinary Module (IDM) offers you a simple solution for the individual extension of the elective modules specified by your module catalogue. The IDM is intended to give you the opportunity to access already existing modules of other degree programmes and thus strengthen the interdisciplinary character of your education (e.g. through humanities (ethics), bioinformatics or (bio-)geosciences modules). Modules with neighbouring subject content are particularly suitable for this view beyond one's own nose.

Who can take an Interdisciplinary Module?

An IDM can be taken by anyone. The prerequisite is that the IDM is suitable to meaningfully complement the compulsory elective area. In case of doubt, the consent of the person responsible for the degree programme must be obtained.

What are the rules for choosing an interdisciplinary module?

  • The consent of the person responsible for the module must be obtained in writing.
  • the IDM must complement your educational objective in a meaningful way; if necessary, the approval of the person responsible for the degree programme must also be obtained.
  • It is important that you fulfil the participation requirements for taking part in the relevant module. You can find information about any participation requirements in the module description.
  • Modules of other faculties usually differ in module size (=number of allocated credits) from the module sizes used at our faculty. The prerequisite is therefore that the module has a sufficient size (e.g. 12 credits; or 3+7 credits).
  • As a rule, IDMs may only be taken to the extent of up to 10 credits.

How can I take an interdisciplinary module?

Application forms can be downloaded from this page. In order to take an Interdisciplinary Module (IDM), you must make various arrangements and obtain approvals: 

  • Module supervisor: Please check the relevant module description to find out who the module supervisor is. This person must sign the application for IDM. This confirms that sufficient space is available and that the module supervisor agrees to your participation.
  • Office of Studies and Examinations: if you are unsure or have any questions, please consult the Office of Studies and Examinations.

The following applies to the application for an interdisciplinary module:

  • The application for Interdisciplinary Module is considered as examination registration. The same regulations for registration/deregistration and withdrawal apply as for all examinations/modules. Registration in Friedolin is only required for the courses. In these cases, the courses are booked directly via the schedule of classes. Examination registration is handled electronically by the Office of Student Affairs and Examinations.
  • The module description must be printed out from the online module catalogue and attached to the application for IDM. Without the module description, the application cannot be processed.
  • Attention registration deadline: Especially if you are taking a module from a neighbouring faculty, it may happen that teachers/examiners inform you about different examination registration deadlines. For students of the Faculty of Biological Sciences, the registration deadline of 6 weeks applies in principle - this also applies, of course, to the examination registration of interdisciplinary modules.
Wildcard module Show content

What is a wildcard module?

Individual module design: The wildcard module (WCM) offers you an individual solution in the event that neither the elective modules offered in your own degree programme nor the modules (IDMs) that can be used from other degree programmes quite fit your wishes. A WCM therefore offers the possibility to put together your own desired module from subject-relevant courses from the overall portfolio of courses offered at the FSU. This offers a great deal of flexibility, but is organisationally quite complex to implement (see below).

Who can take a wildcard module?

A wildcard module can only be taken if this is provided for by your study plan and/or the module catalogue.

What rules apply to the composition of a wildcard module?

do's:

  • the following courses may be used:
    • Existing courses of the own degree programme
    • Existing courses of a foreign degree programme, provided they have a justified subject reference
    • New courses that have not or not yet been integrated into a module, or that are no longer integrated into a module.
    • facultative courses
    • courses offered only temporarily
  • the compiled courses must be combined in a way that makes sense in terms of content; the compilation must be approved by the person responsible for the module
  • the compiled courses should generally comprise a scope of 7-8 SWS (=weekly semestr hours - 10 credits) or 3-4 SWS (=5 credits)
  • Special modules must not exceed a total of 10 credits as a rule.

dont's:

  • the chosen courses must not have already been taken as part of another module
  • Courses unrelated to the subject without a justified connection to the degree programme are excluded from the selection; in case of doubt, consult the person responsible for the degree programme.
  • Language courses cannot be integrated into a WCM

How can I take a wildcard module?

Application forms can be downloaded from this page. In order for a wildcard module (WCM) to be occupied, you must make various arrangements and obtain approvals:

  • Module supervisor: Please first decide on a module supervisor. This can be one of the persons whose courses you would like to take in the WCM; ideally, the chosen module supervisor belongs to the Faculty of Biological Sciences. However, it would also be possible, for example, to coordinate the WCM together with the person responsible for the degree programme. The module supervisor you have chosen must sign the application for WCM and thereby approve it from a technical point of view.
  • Lecturers: No matter which courses you want to put together in your module: You must have the consent of all the lecturers concerned. This is especially important if your WCM is to contain courses with limited capacity (such as exercises, seminars or practicals). The signatures of the lecturers must be obtained to ensure that you are allowed to participate in the relevant courses.
  • Office of Studies and Examinations: if you are unsure or have any questions, please consult the Office of Studies and Examinations.

If the necessary approvals have been obtained, an important part has already been achieved. Please also consider the following points:

  • The title of your WCM is freely selectable. You determine the title together with your module supervisor.
  • The number, type and, if applicable, the value of the examinations for your WCM are also determined together with the person responsible for the module. If necessary, the examinations that take place anyway within the framework of the selected courses can be used for this. However, the type and number of examinations may also deviate from this. In this case, however, make sure that the examiners concerned agree to a different form of examination. At least one graded examination must be set. No more than two examinations should be set.
  • Module sheets: For each examination that is to be taken as part of your WCM, a module sheet must be submitted to the Office of Study and Examinations together with the application for WCM. After your application for WCM has been approved, the module sheets are sent to the respective examiners responsible. As soon as the respective examination has been passed the responsible examiner sends the module sheet back to the of Study and Examination Office. The completion of the module can only be announced when the module sheets for all agreed examinations are back in the Study and Examination Office.
  • The application for Interdisciplinary Module is considered as examination registration. The same regulations for registration/deregistration and withdrawal apply as for all examinations/modules. Registration in Friedolin is only required for the courses. In these cases, the courses are booked directly via the schedule of classes.

FAQ: ​Master's thesis

Supervision / topic assignment Show content

Who is providing the topic and which supervisors can I choose for my final thesis?

The topic is provided and supervised by one of the module coordinators mentioned in the module catalogue (according to § 7 section 1 an examiner appointed by the Examinations Committee). The module coordinator can transfer the part of providing a topic and of supervision to another university professor.

What should be taken into account when choosing a supervisor?

Various provisions must be taken into account. The following applies to the selection of supervisors:

  • at least 1 professor or habilitated person (PD / Dr. habil. / or equivalent qualification); in Microbiology: one of the Professors of the Institute of Microbiology and associated Institutes
  • at least 1 Member of the Faculty of Biological Sciences
  • the lower-qualified supervisor must have at least one degree above the degree to be assessed (for Bachelor's theses: at least completed Master's degree; for Master's theses: at least completed doctorate).

The following generally applies: Dependent relationships between the two supervisors are to be avoided. Deviating regulations may exist in the PO (e.g. B.Sc. Nutritional Sciences). In addition, the respective examination board can make further specifications.

What should I bear in mind when dealing with external supervisors?

External supervisors are usually supervisors who are not members of the Faculty of Biological Sciences (e.g. who belong to a professorship of the Faculty of Medicine, to another university or to an external research institution). In case of doubt, please enquire about membership of the Faculty of Biological Sciences directly with your supervisor.

In the case of external supervisors, the postal address and an e-mail address of the relevant supervisor must always be provided when registering for the thesis.

Registration Show content

How do I register for the Master's thesis?

  • Application forms can be downloaded from this page.
  • The originally signed application form has to be submitted to the Study and Examination Office.

When do I register for the thesis?

Your examination regulations require that you register your thesis at least 2 weeks before it is due to begin. Please make sure that you meet this deadline. For further requirements and deadlines, please refer to the following paragraphs.

How is the start date and submission deadline determined?

At present, the date of receipt of the application for admission to the thesis in the Study and Examination Office is the relevant date: both dates are calculated as follows:

  • The start date of the thesis: date of receipt in the Study and Examination Office + 14 days (cf. Examination Regulations § 12 Para. 1).
  • The deadline for submitting the thesis: Start date + 6 months for Master's theses (cf. Examination Regulations § 11 Para. 4).

If the application is complete and correctly filled out, you will receive a notification from the responsible clerk informing you of the start date and the deadline for submission.

If the application is incomplete or filled out incorrectly, it is still considered to have been received. The correction will be initiated as soon as possible; the responsible clerk will get in contact with you. If the requirements for admission to the thesis are not met, the start of the thesis must be postponed until the application is available in a form that can be approved.

What are the requirements and deadlines for registering the Master's thesis?

  • The earliest time point for application of the Master's thesis is after the achievement of 60 cp.
  • You have to apply for your Master's thesis at the latest 6 weeks after achievement of 90 cp (not valid for M.Sc. Molecular Nutrition and M.Sc. Geschichte der Naturwissenschaften).
  • In addition, the following degree programme-specific requirements must be met: 
    • In the M.Sc. Biochemistry all the basic and advanced modules have to be successfully completed.
    • In the M.Sc. Evolution, Ecology and Systematics the module MEES.T1 has to be successfully completed.
    • In the M.Sc. Molecular Life Sciences the modules MMLS.T1 and MMLS.T2 have to be successfully completed.
    • In the M.Sc. Nutritional Sciences the project module (MMN.T2.1 - MMNT2.7) needs to be successfully completed.
Editing Show content

Is it allowed to do the thesis in group work?

No. Unfortunately, this is not possible.

May I change the title of my thesis?

The exact title stated in the application for the award of the thesis applies. In exceptional cases, the title may be changed with the respective form from this page. Changes to the content may not be made.

Which parts of the thesis apply to the page number limit?

The number of pages of the thesis is limited in both the B.Sc. degree programmes (40 pages) and the M.Sc. degree programmes (80 pages). The following parts of the thesis count towards the page limit:

  • Introduction and question
  • Materials and methods
  • Results
  • Discussion
  • Summary

Parts of the thesis that go beyond this (e.g. lists, declaration of independence, appendix) are not counted. Exceeding the number of pages by a maximum of 10% is permissible. Deviations of more than 4 pages (Bachelor's degree) or 8 pages (Master's degree) must be justified accordingly and applied for in good time. The reviewer must agree to the justification.

Do I have to re-register for the next semester if I am still writing on my final thesis?

A re-registration is only necessary if it is an experimental work in which practical work is still carried out.

A de-registration before submitting the final thesis is only possible if you give a written confirmation that the experimental part of the thesis is finished. The "Confirmation about completion of experimental work" can be downloaded on this page.

We point out that the insurance coverage of the university expires with your de-registration.

Where can I find more information about working on the thesis?

Please have a closer look on this page in the section "Further documents".

Submission Show content

Where and in which form do I have to submit my thesis?

The thesis is to be submitted as follows:

  • when: within the time limit (latest possible date: submission deadline)
  • how: in 3 firmly bound hardback copies as well as in electronic form (generally CD-ROM in a searchable file format; labeled with name, matriculation number and degree programme)
  • where: directly to the Study and Examination Office of the Faculty of Biological Sciences.

Further requirements are:

  • The thesis has to include a signed declaration of authorship with that you confirm, that you have written the thesis on your own and that you did not use any other sources and assistance except the ones indicated and that you have referenced citations and mentally transferred contents.
  • The Master thesis should not exceed 80 pages. If it is more than 10 pages difference, you have to apply for it and state the reasons (informal application/letter form).
  • If the thesis is written in English, a German summary has to be included as part of the thesis.
  • You can find an example for the layout of the front page on this page (--> Further documents).

Glued binding, clamped or ring binding: What is permitted?

The thesis must be firmly bound. Since with a clamped and with a ring binding, pages can be detached from the thesis at a later date, these forms of binding must not be used. The thesis must be bound with a glued binding. Whether you choose a hardcover or a paperback version is up to you.

Which deadlines do I have to keep for submission of my Master thesis?

The processing time is six months. The earliest possible deadline is two months after submission of the application.

Is it possible to submit my thesis outside of office hours?

As a rule, personal delivery outside office hours is not possible. If necessary, appointments for personal delivery may be made.

Alternatively, you can either drop your application in the FSU Jena's deadline letterbox (main university building/corner of Schlossgasse) or send it by post. The following information must be provided:

  • a current private address
  • an e-mail-address,
  • your full name,
  • the degree programme as well as
  • your matriculation number

The thesis must be dropped/posted on the day of the submission deadline at the latest. The date of the postmark applies to the submission date of the thesis. Please ensure for both cases that the thesis is correctly addressed:

Study and Examination Office of the Faculty of Biological Sciences
Bachstraße 18k, 07743 Jena

Can the deadline for submitting my thesis be extended for reasons for which I am not responsible?

In the case of illness, it is sufficient to hand in the certificate to the Office of Studies and Examinations in good time before the deadline. Please note on the certificate that the certificate is to be used to extend the deadline for submitting the thesis. The extension will be granted for the number of days of sick leave.

C A U T I O N: Does the number of days of sick leave exceeds more than 50% of the working period, a decision about the allowance to continue the work is needed. Does an illness last too long, medical certificates can be reframed as application to withdraw the thesis: In those cases the thesis need to be done at a later time and with a new topic. Anew application to be admitted to the thesis will be needed.

For other reasons, the submission deadline can only be extended if there is a case of hardship (see examinations --> hardship application).

In this case, submit an informal written application in which you state the reasons for the delay and support it with evidence. The application must be signed by the supervising assessor and you and must be submitted to the Office of Studies and Examinations at least 14 days (Bachelor's degree) or 4 weeks (Master's degree, Diplom) before the submission deadline.

May I submit my thesis directly to my supervisor?

No. All three copies must be submitted directly to the Study and Examination Office for examination purposes. the Study and Examination Office then forwards the theses to the examiners by post or internal mail.

Grading Show content

When can I expect the reviews and where can I have a look at them?

The reviewers are supposed to provide the reviews for a master thesis within six weeks.

During office hours you can ask the responsible person in the Study and Examination Office about received reviews and have a look at the available documents.

Is it possible to get the opinion of a third reviewer?

No. The examination regulations provide clear guidelines for a third opinion: If the grades of both reviewers differ more than 1.3 (1.0 MMB) from another, the Study and Examination Commitee is generally calling a third reviewer.

What happens if one of the reviewers is grading the thesis with “non-sufficient/fail”?

If one assessor awards the grade "not sufficient", a third assessment must be made. The Office of Studies and Examinations appoints the third reviewer.

In this case, the grade of the final thesis is the arithmetic mean of the three grades awarded. The final paper can only be considered "passed" if at least two grades are "sufficient" or better.

Adjustments due to the pandemic Show content

My thesis has already been registered, but due to the pandemic, further processing has been delayed. What do I have to consider?

There is the possibility of a pandemic-related extension of the deadline for the thesis according to § 6 CRS (see above). If necessary, please check with your first examiner whether it is possible to adjust the originally planned scope of work for the topic of your thesis due to the situation.

I can't get my thesis printed at the moment. How do I proceed?

If your submission deadline falls at a time when printing works have to remain closed due to the pandemic, please contact the responsible clerk so that a solution can be found.

I would prefer to hand in my work personally. Under what conditions is this possible?

Appointments can only be made if the current pandemic situation permits. We regularly update information on the possibility of making appointments for you at www.bio.uni-jena.de/en/spa. de

As long as no appointment is possible, we ask you to hand in the work as follows:

  1. Drop in the FSU Jena deadline letterbox (main university building/corner of Schlossgasse).
  2. Sending by post (by registered mail)

It is essential to provide the following information:

  • a current private address
  • an e-mail-address,
  • your full name,
  • the degree programme as well as
  • your matriculation number

The thesis must be dropped/posted on the day of the submission deadline at the latest. The date of the postmark applies to the submission date of the thesis. Please ensure for both cases that the thesis is correctly addressed:

Study and Examination Office of the Faculty of Biological Sciences
Bachstraße 18k, 07743 Jena

It has been more than 2 months since I submitted my thesis. When can I expect the final processing / handing over of the certificate?

After you have submitted your thesis, a number of necessary processing steps take place before the certificate can be issued. These include:

  • Recording and checking of the work in the Office of Studies and Examinations, forwarding to the reviewers (approx. 0-1 week)
  • Peer review of the work; preparation and dispatch of the peer review (approx. 4-8 weeks)
  • Recording of the peer reviews, checking of the study account and the study file, preparation of the certificate documents, securing of the data (approx. 1-2 weeks, if there are not needs for clarification left)
  • Obtaining all necessary signatures, preparing the handover of the certificate (approx. 1-2 weeks)

Under normal conditions, the processing times indicated in brackets must be taken into account, involving at least seven different people and several postal and information channels. At present, there are unavoidable delays due to the situation, as digital processing is almost impossible and the persons involved are more limited in their availability for various reasons (e.g. home office requirements, contact reduction, extra workload or quarantine). We make every effort at all times to process the tasks required before the certificate is handed over as quickly as possible.

Due to the pandemic, certificates are currently only being sent by post. As soon as your certificates are ready to be sent, you will be informed by the responsible clerk and asked to provide a current postal address.

If both certificates (alternatively: 4.0 certificates) are available for us, we can issue a provisional certificate if necessary. Please contact us directly if you require this.

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