Screenshot of VEO Google calendar

Communication channels

Screenshot of VEO Google calendar
Image: Sybille Huck
  • VEO Mailing lists

    To receive updates about the VEO group and related activities, please register via the university’s Mailman service. To do so, send an email to swapnil.doijad@gmail.com with:

    a)    the email address you'd like to register with, and

    b)    the mailing list(s) you wish to join.

    Please see the following mailing lists for registration:

    VEO Group updates: veo-group@listserv.uni-jena.de

    All house employees: rosalind-franklin@listserv.uni-jena.de

    Mixed work groups (Utrecht Metagenomics): VEO-MGX@listserv.uni-jena.de

    Bioinformatics / Draco Access: draco-user-owner@listserv.uni-jena.de or sabine.irmer@uni-jena.de

  • Slack

    We now use Slack for faster, more direct communication. To join, please email swapnil.doijad@gmail.com or varada.khot@uni-jena.de 

  • Google Calendar

    Our shared Google Calendar (VEO Group Calendar) is used for:

    1. Entering private holidays
    2. Adding interesting courses or lectures
    3. Posting questions or topics for regular group sessions
    4. Staying informed about the work week

    Note: Many seminars and courses are online—please check the description for access links. If you add an event, make sure to include these details.

    To access the calendar or report any issues, please contact Dorothee.

  • Zoom

    For hybrid or online trainings and talks, we primarily use Zoom. To join or host meetings and receive your personal Zoom room, visit: https://uni-jena-de.zoom.usExternal link. Log in with your university ID number and PIN.

  • Thoska Card

    As a member of the VEO group, you're eligible for a Thoska card through FSU Jena. Since we’re using the Thoska card for printing and to get access to the laboratory and the different offices in the new Microverse building, please order your card via the Thoska office. You can also use this card for meals at university canteens and in the libraries.

  • Round tables / Seminars

    We are working in three round tables (biweekly on Mondays):

    • Genomics (Chair: Varada)
    • Modelling (Chair: José)
    • Experimental (Chair: Rabia)

    For a list of all projects, see here.

    We also hold biweekly seminar meetings, where group members and guests present and discuss ongoing research.
    The seminar schedule is available here.

    Rose is the contact person for any adjustments or questions.

  • Journal Club
  • Important guidelines in our VEO Group
    1. Take vacations. Not just longer holidays, but also just if you need a day off, use your holidays. It will make you less stressed, and ideally make you more productive. Communicate your days off by email with Bas, your co-advisor, and Dorothee, ideally at least 48 hours in advance (some exceptions OK). Do put vacation days in the VEO calendar, so people know they cannot reach you. If you have additional vacation days at the end of the year, you may take one day per month of work to the next year, so a maximum of 12 days.
    2. Ideally, work from the RFS, not from home. If you need some time to focus and it's possible given your work, then you can work from home max 1 day per week. This should be agreed by Bas in advance. Communicate your WHF by email with Bas, your close collaborators (e.g. room mates, Torsten/Sandra for the lab people), and Dorothee, ideally at least 48 hours in advance (some exceptions OK). No need to put this in the VEO calendar, as WFH means that you should be reachable by email/chat.
    3. While we do not have fixed office hours, you should work ~8h per day. You are responsible for when you arrive and leave, but since we are a closely collaborating team, please make sure that your colleagues know where you are. So if you are coming in late, let your lab- or room-mates know. When I or someone else comes looking for you, we expect them to be able to tell us when/where to find you.
    4. For the PhD students: you are responsible for obtaining your PhD. We provide you with a lot of benefits at the VEO Group, including charming colleagues, top-notch materials, and (hopefully) good advice. Please use them to your advantage during the four years that we pay you to work on your thesis.
  • Dorothee's office hours

    Our team assistant Dorothee will be available as follows:

    Office hours: Mon-Fri from 8.30 am to 12.30 pm

    Consulation hours: Tue from 9.00 am to 11.00 pm

    Note:

    1. For all requests, please put your name in the Google Calendar in "consultation hours Dorothee".
    2. If your request is urgent, please send Dorothee an e-mail and ask for a time slot.

    Also, please consider whether you can solve the current problem yourself, as Dorothee's office time is limited.